For Tour Guides ·
What you'll accomplish
You'll automatically transcribe your tour narration with Otter.ai, turning your spoken stories into searchable text you can mine for blog posts, social captions, audio guide scripts, and new-guide training materials, without typing a single word.
What you'll need
What you should see: The Otter home screen with a large microphone button and a list of past transcriptions.
Before starting a tour (or in a quiet moment for practice):
Important: For live tours, put your phone in a shirt pocket or use a small clip-on holder near your chest. You need the microphone close to your voice, not buried in a bag.
After the tour, open the transcription in the Otter app or at otter.ai. The AI assigns speaker labels and timestamps.
Click on any sentence in the transcript. Otter plays the audio from that point. Use this to fix any misheard words (especially local names, historical terms, and unusual vocabulary).
Use the Highlight feature (tap a sentence, tap the highlight icon) to mark your best stories, the most compelling, well-delivered segments you'll want to repurpose.
In the transcript view, tap the Share or Export button:
Paste the exported transcript into ChatGPT or Claude with this prompt:
For a blog post:
This is a transcript of a tour guide narrating a stop on a [city] walking tour. Convert it into a 600-word blog post for tourists planning a visit. Keep the authentic storytelling voice. Add: headline, intro paragraph, clear section breaks, call to book a guided tour at the end. Fix any transcription errors in historical terms. [paste transcript]
For social media captions:
This is a transcript from a tour guide narration. Extract the 3 most interesting or surprising moments and turn each into a 3-sentence Instagram caption. Add 5 hashtags to each. [paste transcript]
Create a folder structure in your Google Drive or Dropbox:
Tour Content Library/
├── Raw Transcripts/
│ ├── 2026-03-15 French Quarter Tour.txt
│ └── 2026-03-20 Cemetery Tour.txt
├── Blog Posts/
├── Social Captions/
└── Audio Scripts/
Every month, record 2-3 tour segments, transcribe, and process into content. After 6 months, you have a deep library of unique, authentic content that no competitor can replicate.
Training material for new guides:
This is a transcript of an experienced guide's narration at [stop name]. Convert it into a structured guide script for training new guides. Format: opening hook, 3 key facts, story beat, memorable closing line. Note any gestures or movements described. [paste transcript]
FAQ from guest questions:
This transcript contains questions guests asked during a tour. Extract the 10 most common or interesting questions and write concise, accurate answers in the guide's voice. [paste transcript]
For an audio guide script:
This is a live tour narration transcript. Clean it up into a polished audio guide script: remove filler words, false starts, and asides to guests. Keep all the historical content. Target length: 250 words. [paste transcript]