For Tour Guides ·
What you'll accomplish
By the end of this guide, you'll be automatically transcribing your tour narration with Otter.ai, turning your spoken stories into searchable text. This creates a content library you can mine for blog posts, social media captions, audio guide scripts, and training materials for new guides — without typing a single word.
What you'll need
What you should see: The Otter home screen with a large microphone button and a list of past transcriptions.
Before starting a tour (or in a quiet moment for practice):
Important: For live tours, put your phone in a shirt pocket or use a small clip-on holder near your chest — you need the microphone close to your voice, not buried in a bag.
After the tour, open the transcription in the Otter app or at otter.ai. The AI assigns speaker labels and timestamps.
Click on any sentence in the transcript — Otter plays the audio from that point. Use this to fix any misheard words (especially local names, historical terms, and unusual vocabulary).
Use the Highlight feature (tap a sentence, tap the highlight icon) to mark your best stories — the most compelling, well-delivered segments you'll want to repurpose.
In the transcript view, tap the Share or Export button:
Paste the exported transcript into ChatGPT or Claude with this prompt:
For a blog post:
This is a transcript of a tour guide narrating a stop on a [city] walking tour. Convert it into a 600-word blog post for tourists planning a visit. Keep the authentic storytelling voice. Add: headline, intro paragraph, clear section breaks, call to book a guided tour at the end. Fix any transcription errors in historical terms. [paste transcript]
For social media captions:
This is a transcript from a tour guide narration. Extract the 3 most interesting or surprising moments and turn each into a 3-sentence Instagram caption. Add 5 hashtags to each. [paste transcript]
For an audio guide script:
This is a live tour narration transcript. Clean it up into a polished audio guide script — remove filler words, false starts, and asides to guests. Keep all the historical content. Target length: 250 words. [paste transcript]
Create a folder structure in your Google Drive or Dropbox:
Tour Content Library/
├── Raw Transcripts/
│ ├── 2026-03-15 French Quarter Tour.txt
│ └── 2026-03-20 Cemetery Tour.txt
├── Blog Posts/
├── Social Captions/
└── Audio Scripts/
Every month, record 2-3 tour segments, transcribe, and process into content. After 6 months, you have a deep library of unique, authentic content that no competitor can replicate.
Training material for new guides:
This is a transcript of an experienced guide's narration at [stop name]. Convert it into a structured guide script for training new guides. Format: opening hook, 3 key facts, story beat, memorable closing line. Note any gestures or movements described. [paste transcript]
FAQ from guest questions:
This transcript contains questions guests asked during a tour. Extract the 10 most common or interesting questions and write concise, accurate answers in the guide's voice. [paste transcript]